1.1 The name of this square and round
dance club shall be the Land Harbor
Mixers (“LHMM”). Its
purpose shall be to organize and promote square and round
activities at Land Harbor. It shall be a non-profit
The club colors shall
be white and black with green accents.
2.1 The club shall consist of Active Members,
Honorary Members, and Inactive Members,
as set forth below.
LHMM, and its members, shall be
governed by the bylaws, rules, and regulations
of the Land Harbor Property Owners Association ("POA"), by the LHMM bylaws,
and by such other rules as may be established by the LHMM governing
that order of precedence.
3.1 The LHMM membership year shall run
from July 1st through June 30th of
the following year.
dancers are eligible for membership in the LHMM, provided they are
qualified to dance
at the mainstream level.
persons as set forth in paragraph 2.1 who are current on their annual
3.3.1 Active Members are entitled to vote in all general meetings
pay member fees to
attend all club events.
3.4 Dues are delinquent after July 1st
of the membership year and
delinquent members will be
3.4.1 Inactive Members forfeit all membership rights.
3.4.2 After one year on the inactive list a member will be
dropped from the
188.8.131.52 During this one-year period, however, Inactive Members
Membership by, at any time during that year, paying their full dues for
that membership year.
3.5 “Honorary Members”
will pay no
annual dues and are entitled to all the rights of Active
3.5.1 Honorary members are exempt from attendance fees at the
dances and will
be provided an appropriate bar for his/her club badge.
3.5.2 There will be no more than four
3.5.3 When there are fewer than four Honorary Members, any member
nominations of candidates for honorary membership to the council, in
detailing the achievements of the nominee.
3.5.4 Such nominations and the council’s recommendations will be
membership at the next annual meeting.
3.5.5 Honorary membership shall be withdrawn and the member
to attend any club activity for a period of two years or
is no longer
eligible for membership.
4.1 Inactive members of the LHMM, POA
members, and guests of POA members
may attend all
social activities, but must pay guest fees, which will include a
5. Governing Council
5.1 The governing council shall consist
of eight (8) members who are
elected from the active
membership and shall serve terms that run for
two years beginning at the first council
meeting following their
5.1.1 To insure council continuity four members shall be elected
5.1.2 In the event any member cannot complete his/her term the
temporary council member and at the next election that seat will be
added to the
nomination slate to fill out the unexpired term.
5.2 The Friday, Sunday and Monday Dance
Coordinator(s) shall be active voting
members of the
council to make a maximum
total of eleven (11)
council members each year.
5.3 Ad Hoc advisor's may be appointed by
the council, at its
discretion. Such advisor's will not
a vote at council
6. Officers and Their Duties
6.1 The officers of the council shall be:
Secretary, Treasurer, Assistant
Treasurer, and Hosts.
officers shall be elected each year
by the incoming council
first order of business.
6.2 The President
at all council and general meetings; be responsible for keeping the
informed of club and council activities; appoint
to carry out projects
by the council or the membership; obtain
contracts with club caller(s) and cuer(s);
meetings and determine the time and place of such meetings;
other duties as appropriate.
6.3 The Vice-President
assume all duties of the President whenever the President is unable to
carry out his/her duties and shall assist the President in fulfilling
his/her duties as needed.
6.4 The Secretary shall:
minutes of all council meetings and provide each council member
copy of these minutes; record all actions at General Meetings; maintain
an orderly file
of all written material relating to club activities
produced by the club or club members or sent
them, including minutes, correspondence, contracts,
announcements, flyer's, etc;
this running file to his/her successor each year so that continuous
club records are
maintained; perform other duties including council
correspondence as required.
6.5 The Treasurer shall:
accurate records of all club income and expenditures; collect
membership, dance and other club dues and fees; pay all authorized club
maintain an up-to-date list of active, inactive, and
6.6 The Assistant-Treasurer shall
assume all duties of the Treasurer whenever that officer
carry out his/her duties and shall assist the Treasurer
membership, and other club dues and fees as appropriate.
7.1 Governing Council Authority and
7.1 The Council shall establish the
following year’s activities and dance
(including dates and times).
7.2 The Council shall produce, print and
distribute a yearly dance schedule.
7.3 The Council shall produce and print
the annual membership directory
from lists supplied
by the treasurer.
7.4 The Council shall set annual
membership dues, surcharges, dance fees
and activity fees
and similar charges.
7.5 The Council may, at any time,
approve club sponsorship of square or
round dance activities or
events managed by active club members.
7.6 The Council must authorize all
expenditures and may do so either
specifically or in general
categories (i.e. refreshments).
7.7 Checks drawn on the club account
will require a single signature. The
Treasurer and one other council member shall be authorized signers.
7.8 The Council may establish
appropriate classes and workshops during the
directly or through a coordinator appointed by them.
7.9 The Council shall approve all
caller/cuer contract forms, before they
7.10 The Dance Coordinators shall organize and
schedule dance callers and
contract with such
callers as is appropriate, subject to approval by
8. Council Meetings
8.1 Council Meetings: Council meetings may be
called at any time by the
President or by six (6)
8.1.1 A reasonable effort must be made to notify all council
members at least
hours before any proposed meeting.
8.1.2 Six (6) Council members shall constitute a Council quorum.
8.1.3 The passage of motions and resolutions shall require the
majority of a
quorum vote of
8.1.4 Any appropriate business may be brought before the council
meeting, unless the
meeting has been called to address a specific issue.
8.2 Mandatory Council meetings shall be held:
8.2.1 In May for approval review and modification, if needed, of
8.2.2 In June for the selection of a council member nominating
184.108.40.206 The Committee Chairman shall appoint a Nominating
Committee to select
nominees to be considered for election as the following year’s council
220.127.116.11.1 The committee shall be composed of the Chairperson and
at least two
other active members not on the Council.
18.104.22.168.2 If able, the nominating committee should present a
slate of twice the
number of candidates needed as there may be unscheduled vacancies
voted on at the next election.
22.214.171.124.3 The slate of nominees must be posted on the bulletin
board in the
Recreation Hall at least two weeks (14 days) before the meeting.
Additional nominations may be made from the floor.
August for initiation and formulation of the following year’s
program and for the
appointment of a Welcome Back Party chairperson.
126.96.36.199 Before the semiannual
membership meeting to receive the
188.8.131.52 After the semiannual
general membership meeting for the
following year’s program including the setting of fees. This
meeting will be
attended by the new council members and the out-going
(as non-voting advisory members).
9.0 Authority and Duties of the
9.1 The membership, by a majority vote of a
quorum, must approve dance coordinators, as
recommended by the Council
9.2 A General Meeting of the membership
may be called: (1) by the Council
President; (2) by a
quorum of the Council meeting in official session;
(3) by twenty (20) per cent of the
9.3 Announcements of all general
meetings, stating the time, place and
purpose of the meeting,
be made at all club activities held within
the week preceding the called meeting and
must also be posted in
writing on the bulletin board in the Recreation Hall a week in
of the called meeting.
9.4 Twenty (20) per cent of the LHMM
active membership shall constitute a
quorum at any
general membership meeting.
9.4.1 A two-thirds majority of that quorum shall be required
amend the bylaws.
9.4.2 A simple majority of a quorum is required to pass a motion
9.5 All proposed by-law amendments must be
submitted to the council in
writing and must be
submitted on the Recreation Hall bulletin
board at least two
weeks (fourteen days)
before the general meeting at
which they will be considered. Proposed amendments may
amended from the floor at
9.6 Mandatory LHMM General Membership Meetings
shall be held:
9.6.1 In June for the recognition of the nominating committee and
a review of
schedule of activities. The meeting will be held
immediately following the
“Welcome Back” party.
9.6.2 In September between the mandatory Council meetings for
year’s program as recommended by the council and to fill
open Council positions.
184.108.40.206 Where more than a minimal slate of nominees is forwarded,
be held with those members receiving the largest number of
elected to the council.
220.127.116.11 Where only a minimal slate of nominees is forwarded, the
a waiver of the secret ballot.
18.104.22.168 In the event of a tie for the last position, a run-off
those tied will be
held immediately. There will be no cumulative voting.
other appropriate business may be brought up at membership meetings
completion of the mandatory agenda.
10. EFFECTIVE DATE
10.1 This reiteration/revision of
the original bylaws, rules and regulations
was approved by the
required vote of the LHMM
members present at the annual meeting on June 1, 2011
10.2 The original bylaws, rules
and regulations were approved by the
membership present at the
annual meeting June 24, 1984 and were amended
at general meetings on August 29, 1986,
June 21, 1987, September 6,
1988, September 8, 1992, September 28, 1995, September 8,
September 18, 2007, June 3, 2009 and June 2, 2010, June 1, 2011, and June