Information Page
LAND HARBOR MOUNTAIN MIXERS
BYLAWS (Effective; June 2, 2010)
1. GENERAL
1.1 The name of this square and round
dance club shall be the Land Harbor
Mountain Mixers
(“LHMM”). Its
purpose shall be to organize and promote square and round dance
recreation activities at Land Harbor. It shall be a non-profit
organization.
The club colors shall
be green, white, and black.
2. ORGANIZATION
2.1 The club shall consist of Active
Members, Inactive Members and Honorary
Members, as
set forth below.
2.2 In the following order of
preference, the LHMM, and its members, shall
be governed by
the bylaws, rules, and
regulations of the Land
Harbor Property Owners Association
(“POA”)
by the LHMM bylaws, and by such other rules as may be established by
the
LHMM governing council.
3. MEMBERSHIP
3.1 The LHMM membership year shall run
from July 1st through June 30th of
the following year.
3.2 All members of the POA in good
standing, and renters of Land Harbor
property whose owners
are
POA members in good standing, are eligible
for membership in the LHMM, provided
they are qualified to dance at the
mainstream level.
3.3 The membership initiation fee shall
be $2.50 per person.
3.4 Such persons who have paid their
initiation fees and are current on
their annual dues
are “Active Members”
3.4.1 Active Members are entitled to vote in all general meetings
and will
pay member fees to
attend all club events.
3.5 Dues are delinquent after July 1st
of the membership year and
delinquent members will be
declared “Inactive
Members.”
3.5.1 Inactive Members forfeit all membership rights.
3.5.2 After one year on the inactive list a member will be
dropped from the
membership rolls.
3.5.2.1 During this one-year period, however, Inactive Members
may
reestablish Active
Membership by, at any time during that year, paying their full dues for
that membership year.
3.6 “Honorary Members”
will pay no
annual dues and are entitled to all the rights of Active
Members.
3.6.1 Honorary members are exempt from attendance fees at the
Friday club
dances and will
be provided an appropriate bar for his/her club badge.
3.6.2 There will be no more than four
(4)
Honorary Members.
3.6.3 When there are fewer than four Honorary Members, any member
may submit
nominations of candidates for honorary membership to the council, in
writing,
detailing the achievements of the nominee.
3.6.4 Such nominations and the council’s recommendations will be
presented to
the voting
membership at the next annual meeting.
3.6.5 Honorary membership shall be withdrawn and the member
declared inactive
for failing
to attend any club activity for a period of two years or
if
the
honorary member
is no longer
eligible for membership.
4. Guests
4.1 Inactive members of the LHMM, POA
members, and guests of POA members
may attend all
LHMM
social activities, but must pay guest fees, which will include a
surcharge.
5. Governing Council
5.1 The governing council shall consist
of eight (8) members who are
elected from the active
membership and shall serve terms that run for
two years beginning at the first council
meeting following their
election.
5.1.1 To insure council continuity four members shall be elected
each year.
5.1.2 In the event any member cannot complete his/her term the
President will
appoint a
temporary council member and at the next election that seat will be
added to the
nomination slate to fill out the unexpired term.
5.2 The Friday and the Sunday Dance
Coordinator(s) shall be active voting
members of the
council to make a total of ten (10) council members each year.
5.3 Ad Hoc advisors may be appointed by
the council, at its
discretion. Such advisors will not
have
a vote at council
meetings.
6. Officers and Their Duties
6.1 The officers of the council shall be:
President, Vice-President,
Secretary, Treasurer, Assistant
Treasurer, and Hosts.
These
officers shall be elected each year
by the incoming council
as its
first order of business.
6.2 The President
shall: preside
at all council and general meetings; be responsible for keeping the
membership
informed of club and council activities; appoint
committees
to carry out projects
approved
by the council or the membership; obtain
contracts with club caller(s) and cuer(s);
call
council and/or
general
meetings and determine the time and place of such meetings;
perform
other duties as appropriate.
6.3 The Vice-President
shall
assume all duties of the President whenever the President is unable to
carry out his/her duties and shall assist the President in fulfilling
his/her duties as needed.
6.4 The Secretary shall:
keep
minutes of all council meetings and provide each council member
with
a
copy of these minutes; record all actions at General Meetings; maintain
an orderly file
of all written material relating to club activities
produced by the club or club members or sent
to
them, including minutes, correspondence, contracts,
announcements, flyers, etc;
pass
this running file to his/her successor each year so that continuous
club records are
maintained; perform other duties including council
correspondence as required.
6.5 The Treasurer shall:
maintain
accurate records of all club income and expenditures; collect
membership, dance and other club dues and fees; pay all authorized club
expenses promptly;
maintain an up-to-date list of active, inactive, and
honorary members.
6.6 The Assistant-Treasurer shall
assume all duties of the Treasurer whenever that officer
is
unable to
carry out his/her duties and shall assist the Treasurer
in collection
of dance,
membership, and other club dues and fees as appropriate.
7.1 Governing Council Authority and
Duties
7.1 The Council shall establish the
following year’s activities and dance
program/schedule
(including dates and times).
7.2 The Council shall produce, print and
distribute a yearly dance schedule.
7.3 The Council shall produce and print
the annual membership directory
from lists supplied
by the treasurer.
7.4 The Council shall set annual
membership dues, surcharges, dance fees
and activity fees
and similar charges.
7.5 The Council may, at any time,
approve club sponsorship of square or
round dance activities or
events managed by active club members.
7.5.1 However, any club financial support for such club sponsored
events must
be approved at
a general meeting of the club.
7.6 The Council must authorize all
expenditures and may do so either
specifically or in general
categories (i.e. refreshments).
7.7 Checks drawn on the club account
will require a single signature. The
Treasurer, Assistant
Treasurer and one other council member shall be authorized signers.
7.8 The Council may establish
appropriate classes and workshops during the
season, either
directly or through a coordinator appointed by them.
7.9 The Council shall approve all
caller/cuer contract forms, before they
are used.
7.10 The Dance Coordinators shall organize and
schedule dance callers and
contract with such
callers as is appropriate, subject to approval by
the Council.
8. Council Meetings
8.1 Council Meetings: Council meetings may be
called at any time by the
President or by six (6)
Council
members.
8.1.1 A reasonable effort must be made to notify all council
members at least
twenty-four (24)
hours before any proposed meeting.
8.1.2 Six (6) Council members shall constitute a Council quorum.
8.1.3 The passage of motions and resolutions shall require the
majority of a
quorum vote of
the council.
8.1.4 Any appropriate business may be brought before the council
at any
meeting, unless the
meeting has been called to address a specific issue.
8.2 Mandatory Council meetings shall be held:
8.2.1 In May for approval review and modification, if needed, of
the upcoming
year’s
program.
8.2.2 In June for the selection of a council member nominating
committee
chairman;
8.2.2.1 The Committee Chairman shall appoint a Nominating
Committee to select
nominees to be considered for election as the following year’s council
members.
8.2.2.1.1 The committee shall be composed of the Chairperson and
at least two
other active members not on the Council.
8.2.2.1.2 If able, the nominating committee should present a
slate of twice the
number of candidates needed as there may be unscheduled vacancies
to be
voted on at the next election.
8.2.2.1.3 The slate of nominees must be posted on the bulletin
board in the
Recreation Hall at least two weeks (14 days) before the meeting.
Additional nominations may be made from the floor.
8.2.3 In
August for initiation and formulation of the following year’s
program and for the
appointment of a Welcome Back Party chairperson.
8.2.4 In
September:
8.2.4.1 Before the bi-annual membership meeting to receive the
nominating
committees
recommendations.
8.2.4.2 After the bi-annual general membership meeting for the
finalization of
the
following year’s program including the setting of fees. This
meeting will be
attended by the new council members and the out-going
council members
(as non-voting advisory members).
9.0 Authority and Duties of the
Membership
9.1 The membership must approve, by a
majority vote of a quorum, the
appointment of club
callers, club cuers and dance coordinators, as
recommended by
the council.
9.2 A General Meeting of the membership
may be called: (1) by the Council
President; (2) by a
quorum of the Council meeting in official session;
(3) by twenty (20) per cent of the
active members.
9.3 Announcements of all general
meetings, stating the time, place and
purpose of the meeting,
must
be made at all club activities held within
the week preceding the called meeting and
must also be posted in
writing on the bulletin board in the Recreation Hall a week in
advance
of the called meeting.
9.4 Twenty (20) per cent of the LHMM
active membership shall constitute a
quorum at any
general membership meeting.
9.4.1 A two-thirds majority of that quorum shall be required
amend the bylaws.
9.4.2 A simple majority of a quorum is required to pass a motion
or
resolution.
9.5 All proposed by-law amendments must be
submitted to the council in
writing and must be
posted as
submitted on the Recreation Hall bulletin
board at least two
weeks (fourteen days)
before the general meeting at
which they will be considered. Propose amendments may
be
further
amended from the floor at
that meeting.
9.6 Mandatory LHMM General Membership Meetings
shall be held:
9.6.1 In June for the recognition of the nominating committee and
a review of
the year’s
schedule of activities. The meeting will be held
immediately following the
“Welcome Back” party.
9.6.2 In September between the mandatory Council meetings for
discussion of
the following
year’s program as recommended by the council and to fill
open Council positions.
9.6.2.1 Where more than a minimal slate of nominees is forwarded,
a secret
ballot will
be held with those members receiving the largest number of
votes being
elected to the council.
9.6.2.2 Where only a minimal slate of nominees is forwarded, the
President may
ask for
a waiver of the secret ballot.
9.6.2.3 In the event of a tie for the last position, a run-off
election of
those tied will be
held immediately. There will be no cumulative voting.
9.6.3 Any
other appropriate business may be brought up at membership meetings
following
completion of the mandatory agenda.
10. EFFECTIVE DATE
10.1 This reiteration/revision of
the original bylaws, rules and regulations
was approved by a
unanimous vote of the LHMM members present at the annual meeting
on June 2, 2010.
10.2 The original bylaws, rules
and regulations were approved by the
membership present at the
annual meeting June 24, 1984 and were amended
at general meetings on August 29, 1986,
June 21, 1987, September 6,
1988, September 8, 1992, September 28, 1995, September 8,
1998,
September 18, 2007, June 3, 2009 and June 2, 2010.
LAND HARBOR
MOUNTAIN MIXERS
LINVILLE, NC