proposedbylaws

LAND HARBOR MOUNTAIN MIXERS

BYLAWS (Effective; June 2, 2010)

GENERAL

The name of this square and round dance club shall be the Land Harbor Mountain Mixers (“LHMM”). Its purpose shall be to organize and promote square and round dance recreation activities at Land Harbor. It shall be a non-profit organization. The club colors shall be green, white, and black.

ORGANIZATION

The club shall consist of Active Members, Inactive Members and Honorary Members, as set forth below.

In the following order of preference, the LHMM, and its members, shall be governed by the bylaws, rules, and regulations of the Land Harbor Property Owners Association (“POA”) by the LHMM bylaws, and by such other rules as may be established by the LHMM governing council.

MEMBERSHIP

The LHMM membership year shall run from July 1st through June 30th of the following year.

All members of the POA in good standing, and renters of Land Harbor property whose owners are POA members in good standing, are eligible for membership in the LHMM, provided they are qualified to dance at the mainstream level.
The membership initiation fee shall be $2.50 per person.

Such persons who have paid their initiation fees and are current on their annual dues are “Active Members”

Active Members are entitled to vote in all general meetings and will pay member fees to attend all club events.

Dues are delinquent after July 1st of the membership year and delinquent members will be declared “Inactive Members.”

Inactive Members forfeit all membership rights.

After one year on the inactive list a member will be dropped from the membership rolls.

During this one-year period, however, Inactive Members may reestablish Active Membership by, at any time during that year, paying their full dues for that membership year.

“Honorary Members” will pay no annual dues and are entitled to all the rights of Active Members.

Honorary members are exempt from attendance fees at the Friday club dances and will be provided an appropriate bar for his/her club badge.

There will be no more than four (4) Honorary Members.

When there are fewer than four Honorary Members, any member may submit nominations of candidates for honorary membership to the council, in writing, detailing the achievements of the nominee.

Such nominations and the council’s recommendations will be presented to the voting membership at the next annual meeting.

Honorary membership shall be withdrawn and the member declared inactive for failing to attend any club activity for a period of two years or if the honorary member is no longer eligible for membership.

Guests

Inactive members of the LHMM, POA members, and guests of POA members may attend all LHMM social activities, but must pay guest fees, which will include a surcharge.

Governing Council

The governing council shall consist of eight (8) members who are elected from the active membership and shall serve terms that run for two years beginning at the first council meeting following their election.

To insure council continuity four members shall be elected each year.

In the event any member cannot complete his/her term the President will appoint a temporary council member and at the next election that seat will be added to the nomination slate to fill out the unexpired term.

The Friday and the Sunday Dance Coordinator(s) shall be active voting members of the council to make a total of ten (10) council members each year.

Ad Hoc advisors may be appointed by the council, at its discretion. Such advisors will not have a vote at council meetings.

Officers and Their Duties

The officers of the council shall be: President, Vice-President, Secretary, Treasurer, Assistant Treasurer, and Hosts. These officers shall be elected each year by the incoming council as its first order of business.

The President shall: preside at all council and general meetings; be responsible for keeping the membership informed of club and council activities; appoint committees to carry out projects approved by the council or the membership; obtain contracts with club caller(s) and cuer(s); call council and/or general meetings and determine the time and place of such meetings; perform other duties as appropriate.

The Vice-President shall assume all duties of the President whenever the President is unable to carry out his/her duties and shall assist the President in fulfilling his/her duties as needed.

The Secretary shall: keep minutes of all council meetings and provide each council member with a copy of these minutes; record all actions at General Meetings; maintain an orderly file of all written material relating to club activities produced by the club or club members or sent to them, including minutes, correspondence, contracts, announcements, flyers, etc; pass this running file to his/her successor each year so that continuous club records are maintained; perform other duties including council correspondence as required.

The Treasurer shall: maintain accurate records of all club income and expenditures; collect membership, dance and other club dues and fees; pay all authorized club expenses promptly; maintain an up-to-date list of active, inactive, and honorary members.

The Assistant-Treasurer shall assume all duties of the Treasurer whenever that officer is unable to carry out his/her duties and shall assist the Treasurer in collection of dance, membership, and other club dues and fees as appropriate.

Governing Council Authority and Duties

The Council shall establish the following year’s activities and dance program/schedule (including dates and times).

The Council shall produce, print and distribute a yearly dance schedule.

The Council shall produce and print the annual membership directory from lists supplied by the treasurer.

The Council shall set annual membership dues, surcharges, dance fees and activity fees and similar charges.

The Council may, at any time, approve club sponsorship of square or round dance activities or events managed by active club members.

However, any club financial support for such club sponsored events must be approved at a general meeting of the club.

The Council must authorize all expenditures and may do so either specifically or in general categories (i.e. refreshments).

Checks drawn on the club account will require a single signature. The Treasurer, Assistant Treasurer and one other council member shall be authorized signers.

The Council may establish appropriate classes and workshops during the season, either directly or through a coordinator appointed by them.

The Council shall approve all caller/cuer contract forms, before they are used.

The Dance Coordinators shall organize and schedule dance callers and contract with such callers as is appropriate, subject to approval by the Council.

Council Meetings

Council Meetings: Council meetings may be called at any time by the President or by six (6) Council members.

A reasonable effort must be made to notify all council members at least twenty-four (24) hours before any proposed meeting.

Six (6) Council members shall constitute a Council quorum.

The passage of motions and resolutions shall require the majority of a quorum vote of the council.

Any appropriate business may be brought before the council at any meeting, unless the meeting has been called to address a specific issue.

Mandatory Council meetings shall be held:

In May for approval review and modification, if needed, of the upcoming year’s program.

In June for the selection of a council member nominating committee chairman;

The Committee Chairman shall appoint a Nominating Committee to select nominees to be considered for election as the following year’s council members.

The committee shall be composed of the Chairperson and at least two other active members not on the Council.

If able, the nominating committee should present a slate of twice the number of candidates needed as there may be unscheduled vacancies to be voted on at the next election.

The slate of nominees must be posted on the bulletin board in the Recreation Hall at least two weeks (14 days) before the meeting. Additional nominations may be made from the floor.

In August for initiation and formulation of the following year’s program and for the appointment of a Welcome Back Party chairperson.

In September:

Before the bi-annual membership meeting to receive the nominating committees recommendations.

After the bi-annual general membership meeting for the finalization of the following year’s program including the setting of fees. This meeting will be attended by the new council members and the out-going council members (as non-voting advisory members).

Authority and Duties of the Membership

The membership must approve, by a majority vote of a quorum, the appointment of club callers, club cuers and dance coordinators, as recommended by the council.

A General Meeting of the membership may be called: (1) by the Council President; (2) by a quorum of the Council meeting in official session; (3) by twenty (20) per cent of the active members.

Announcements of all general meetings, stating the time, place and purpose of the meeting, must be made at all club activities held within the week preceding the called meeting and must also be posted in writing on the bulletin board in the Recreation Hall a week in advance of the called meeting.

Twenty (20) per cent of the LHMM active membership shall constitute a quorum at any general membership meeting.

A two-thirds majority of that quorum shall be required amend the bylaws.

A simple majority of a quorum is required to pass a motion or resolution.

All proposed by-law amendments must be submitted to the council in writing and must be posted as submitted on the Recreation Hall bulletin board at least two weeks (fourteen days) before the general meeting at which they will be considered. Propose amendments may be further amended from the floor at that meeting.

Mandatory LHMM General Membership Meetings shall be held:

In June for the recognition of the nominating committee and a review of the year’s schedule of activities. The meeting will be held immediately following the “Welcome Back” party.

In September between the mandatory Council meetings for discussion of the following year’s program as recommended by the council and to fill open Council positions.

Where more than a minimal slate of nominees is forwarded, a secret ballot will be held with those members receiving the largest number of votes being elected to the council.

Where only a minimal slate of nominees is forwarded, the President may ask for a waiver of the secret ballot.

In the event of a tie for the last position, a run-off election of those tied will be held immediately. There will be no cumulative voting.

Any other appropriate business may be brought up at membership meetings following completion of the mandatory agenda.

EFFECTIVE DATE

This reiteration/revision of the original bylaws, rules and regulations was approved by a unanimous vote of the LHMM members present at the annual meeting on June 2, 2010.

The original bylaws, rules and regulations were approved by the membership present at the annual meeting June 24, 1984 and were amended at general meetings on August 29, 1986, June 21, 1987, September 6, 1988, September 8, 1992, September 28, 1995, September 8, 1998, and September 18, 2007. June 3, 2009 and June 2, 2010.

LAND HARBOR
MOUNTAIN MIXERS
LINVILLE, NC